The main data we collect comes from the membership form you complete. This data is entered onto our website by the Membership Secretary. You can access the website to amend this data as necessary.
Your contact information is never shown to the general public - public visitors to the website will only be able to see your name and any information you may have entered in the “details” field. You should not enter private information in this field.
Members logging onto the website can access other adult members’ contact details. You can choose to hide your contact details if you wish.
Harpenden Cricket Club provides access to a limited number of people either to carry out the tasks outlined below, or to administer the website. These people will have visibility of all the information held in the website database. They comprise members of the Harpenden CC Executive Committee, website administrators, captains and team managers. Access rights are reviewed on a regular basis.
The information held is used to communicate with you as follows:

To advise you of your selection to play for the Club
To send emails inviting you to participate in events organised by the Club
To keep you informed of Club developments
To maintain statistics relating to the playing of cricket, including personal averages.
To send you details about Club sponsors and special offers available to you as a Club member

Any communication from Harpenden CC will be generated from the website, ensuring the data is up-to-date. However, note that email addresses and phone numbers may also be held by team managers or captains to enable them to communicate with players in their teams.

NB: We will never pass your data over to a third-party, unless a) we are legally required to do so, or b) the information is required to enable you to play in a particular competition.

Gift Aid
Gift Aid forms are held by the Membership Secretary. This data is entered onto a spreadsheet to facilitate the claims, submitted to HMRC through their portal. The Club Secretary is the only person authorised by HMRC to make these claims and, as such, is the only person holding this data.
Payment Sense
Payment Sense holds data on each card transaction made with the Club. Only the Treasurer has access to this data, which in any event is de-personalised and does not show full card numbers. The data is used to help reconcile the accounts.
Who to Contact
If you have any questions related to your data, please contact the Membership Secretary, Mark Fordham, at markfordham165@gmail.com.

Data policy

The club will use the information provided in this form, as well as other information it obtains about the player, to administer his/her cricketing activity at the club and any other activities in which he/she participates through the club, and to care for, and supervise, activities in which he/ she is involved.
In some cases, this may require the club to disclose the information to County Boards, Leagues and to the ECB.

In the event of a medical or child safeguarding issue arising, the club may disclose certain information to doctors or other medical specialists and/or to police, children’s social care, the courts and/or probation officers and, potentially, to legal and other advisers involved in the investigation.
Please read the Privacy Statement on the club website, which describes in more detail where and how personal data is handled.
As the person completing this form, you must ensure each person whose information you include in this form knows what will happen to their information